System > System Options

These five fields indicate the surface settings used for anterior tooth surfaces.

These five fields indicate the surface settings used for bicuspid tooth surfaces.

A drop-down list that indicates how diagnosis codes are used by your institution:

• No: The provider can enter a diagnosis code as free text.

• Yes: Your institution has predefined diagnosis codes from which the provider can select.

• Mandatory: Your institution has predefined diagnosis codes from which the provider must select.

Note: This setting can be overridden by the Procedure Code window > Options section > Clinical Diagnosis is not required check box. For more information, see Procedure Codes.

A text field that indicates the character used to identify the beginning of a tag when using template notes.

A text field that indicates the character used to identify the where the content of a tag is to be entered for template notes.

A text field that indicates the axiUm user for auditing purposes.

The ellipsis is used to display the Users List window and select a user.

A check box that, when selected, indicates that axiUm will not pass PHI information to DDX, and users must manually enter the patient’s name and chart number in DDX when necessary.

If deselected, these fields populate automatically.

A check box that, if selected, indicates axiUm bills the patient portion of the step procedure when the step is completed. This charge will appear on the parent procedure.

If deselected or there is no insurance, the parent procedure is charged out at the full amount of the step as each step is completed.

A check box that, if selected, indicates axiUm bills the procedures in process amount to the patient when they are marked as in-process instead of waiting for the procedure to be completed.

A drop-down list that indicates the rules that apply when entering / updating in process treatments.

• No: Individual charge is not entered at the in progress point.

• First --> 'I': Individual charge is entered the first time the procedure becomes in progress. Any subsequent I --> I does not prompt for an individual charge.

• Always: Individual charge is entered every time the procedure is in progress.

A check box that, when selected, indicates that underage patients must have a guarantor other than themselves.

Note: This field is only enabled if the Underage patients cannot be primary guarantors check box is selected.

A text field that indicates the minimum age that a patient can be their own primary guarantor.

A check box that, when selected, indicates that your institution requires a consent on file for the patient to allow information to be released.

When selected, axiUm prompts the user each time a patient record is accessed that doesn't have .

A text field that indicates which character axiUm user to mask ID values.

A text field that indicates the email template used for patient emails.

The ellipsis is used to display the Email Templates window and select a template.

A check box that, when selected, indicates that passwords must be validated against some institution-defined criterion.

A text field that indicates the function PASSWORDVALIDATION that will automatically fill in here when the Use restricted password validation check box is selected. A function with this name must be created and added to the Oracle database in order for the validation to occur.

Important: The configuration of the PASSWORDVALIDATION function cannot be completed in axiUm. Additional setup and development of Oracle functions is required.

A check box that, when selected, indicates that clinical limits should be checked when appointments are scheduled.

A check box that, when selected, enables the use of the Preventive Care feature.

Note: If deselected, the Scheduling Rules section > Limited Provider Exams (for Preventative Care) and Alternative Providers (for Preventative Care) check boxes are cleared and disabled.

If selected, the following displays in axiUm:

• The Patient Card window displays preventive care type appointment dates.

• The Patient Card window displays (Preventive Care) in the toolbar.

• The EHR window displays the Prev Care tab.

• The Appointment Codes window > Code Type field is set to Hygiene Recall.

Note: This check box is used in conjunction with the Preventive Care Codes window.

A check box that, when selected, indicates that your institution allows provider chair-sharing during new patient exams.

Note: This option is generally used for HMOs and not academic institutions.

A check box that, when selected, enforces the provider’s preferred discipline.

Note: This check box works in conjunction with the Provider Ideal Day Settings window > Preferences section > Enforce Preference check box. For more information, see Provider Schedules.

A check box that, when selected, enforces the provider’s preferred not-to-do disciplines.

Note: This check box works in conjunction with the Provider Ideal Day Settings window > Preferences section > Do not do section fields. For more information, see Provider Schedules.

A check box that, when selected, enforces the provider’s preferred appointment codes.

Note: This check box works in conjunction with the Detailed Ideal Day Settings window. For more information, see the Provider Schedules window.

A check box that, when selected, allows the use of limited appointment codes.

Note: Limited appointment codes can be defined for each provider in the Limited Appointment Codes window.

A check box that, when selected, limits provider exams for preventive care cycles.

Note: The check box works in conjunction with the following:

• The Use Preventive Care check box must be selected.

• The Users window > Provider tab > Scheduler section > the Limit Exams check box must be selected and a limit entered in the field. For more information, see the Users List window.

A check box that, when selected, indicates to find alternative providers for preventive care cycles.

Note: The check box works in conjunction with the following:

• The Use Preventive Care check box must be selected.

• The Patients module > Provider Assignments window > the Schedule Preventive Exam with field must be set to Any Doctor and the Schedule Hygiene with field must be set to an option that allows preventive care appointments to be scheduled with providers other than those assigned to the patient.

A check box that, when selected, indicates that your institution uses hold times.

Note: This check box works in conjunction with the Hold Time Reasons window.

A check box that, when selected, indicates that your institution uses break times.

Note: This check box works in conjunction with the Break Times window.

A check box that, when selected, indicates to consider the maximum assistant idle time allowed for single-chair day scheduling.

Note: This check box works in conjunction with the Scheduling Rules window > Scheduling section > Max Contiguous Provider Free Time field (in the One Chair Day column).

A check box that, when selected, indicates to consider the time gap allowed between appointments, for one-chair day scheduling.

Note: This check box works in conjunction with the Scheduling Rules window > Scheduling section > Min Appointment Gap Time field.

A check box that, when selected, indicates to consider the maximum assistant idle time allowed for multi-chair day scheduling.

Note: This check box works in conjunction with the Scheduling Rules window > Scheduling section > Max Contiguous Provider Free Time field (in the Multi-Chair Day column).

A radio button field that indicates the country of practice:

• International: The physical location of the dental practice is somewhere other than in the USA.

• USA: The physical location of the dental practice is in the USA.

A drop-down list that indicates the date format used throughout axiUm:

• dd/mm/yyyy

• mm/dd/yyyy

Note: The date format in the Registration section > License Expiry Date field updates when this field is modified and saved.

A disabled field that indicates the total number of stations allowable as per your axiUm contract.

A disabled field that indicates the license expiry date as per your axiUm contract.

A text field that indicates the overnight user for audit purposes.

Note: This should be the person who is responsible for running the overnight process.

The ellipsis is used to display the Users List window and select a user.

A drop-down list that indicates how user logging is audited by your institution:

• No: axiUm does not log any access to patient records.

• Basic: axiUm logs all access to patient records and allows for a basic audit by running the Basic Audit Log report in Info Manager.

  Example: Views of the Patients module > patient information section when users select a patient from the patient list or the patient selection list are logged.

  Note: If the patient’s electronic chart is locked, axiUm still displays information in the patient information section and logs the patient record access.

• Advanced: axiUm logs all activities on information related to patient health (e.g., adding, editing, deleting, printing, viewing, and copying) and allows for a more thorough audit by running the Advanced Audit Log report in Info Manager. axiUm also audits changes made to the selection of the above options.

A check box that, when selected, indicates that a log file is kept of all access to Info Manager reports.

axiUm audits access to Info Manager reports in the Report Access Log report.

A check box that, when selected, indicates that Citrix is in use at your institution.

A check box that, when selected, indicates that the station is a Microsoft Windows Registry entry.

The text field indicates the Microsoft Windows Registry Key Name.

Note: You can enter a maximum of 63 characters in the text field.

Example: HKCU\Volatile\Environment\ViewClient_Machine_Name

A check box that, when selected, indicates the station table displays an environment variable for each workstation that logs in and enables the text field.

The text field indicates the environment variable to capture.

A check box that, when selected, indicates that you would like to convert all passwords to the encryption method AES-256 with (CBC) hashed with SHA- 256.

Once saved, this converts all entries in the Users window > Personal tab > Account section > Password fields and the Swipe PIN field to display a full field of bullets, regardless of the true length of these values.

Note: Once the conversion has taken place, the check box is disabled and the conversion process cannot be reversed.

Important: Advanced encryption is not compatible with the old MiPACs API (MiPACS 3.2.1 and lower). If enabled, your institution can only use the new MiPACS API.

A check box that, when selected, indicates axiUm uses the new API (MiPACS 3.2.2+) for MiPACs integration.

If deselected, axiUm uses the old API (MiPACS 3.2.1 and lower).

A drop-down list that indicates how client stations communicate with axiUm Connect:

• On Demand (stateless)

• Cached (sticky sessions)

A text field that indicates the location of your auto update folder.

The ellipsis is used to navigate to and select your auto update folder.